Review specifications faster. Submit more reliable proposals.
MAIA makes specifications, customer requirements, and RFQ packages reviewable in minutes — enabling technical sales teams to identify risks earlier and submit robust proposals even under tight bidding timelines.
Leading companies trust MAIA
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Your deals are suffocating in information chaos
While you're searching for product details and specifications, competitors snatch away the best deals. Time spent on research is time lost with customers.
Go / No-Go decisions are delayed because there is no complete overview
Proposals are based on assumptions rather than facts
Critical contractual and acceptance requirements are identified too late
Reference knowledge from past projects is not systematically used
Delight customers with tailored solutions in their projects, on time
MAIA brings structure and clarity to specifications, attachments, and contractual terms. This makes risks and deviations visible early and ensures that proposals, costing, and handover align seamlessly.
Quickly check whether a customer project is feasible
Create perfect offers with current specifications
Extract mandatory requirements, acceptance criteria, and limits from specifications
Answer customer emails with relevant document knowledge
Sales Team Use Cases Overview
Leading industrial companies are already using MAIA
"In my daily work on clinical evaluations for medical devices, I handle large volumes of literature. After reviewing and categorizing the publications (state of the art, clinical data, risks, etc.), MAIA supports me with repetitive, time-consuming tasks such as compiling and presenting clinical data in table format — tasks that used to require an enormous amount of effort. With MAIA, this workload is significantly reduced: I receive the relevant information structured according to my template and can focus on what really matters — evaluating and interpreting the results."
“MAIA has become a central tool for our team in technical knowledge management. We now use MAIA very intensively and, thanks to the support of the tool, have been able to create excellent documentation and gain valuable experience. As we aim to further expand our knowledge management, it is clear to us that we want to continue using MAIA in the future.”
"MAIA is a valuable aid, especially as a sparring partner. It helps me tackle complex tasks more efficiently and also supports me in structuring and quickly finding relevant information."
"We are not only impressed by the MAIA product, but also by you as a team. You did a fantastic job with the workshop. Our employees had a lot of fun with you, learned a lot, and can't wait to start using MAIA."
"Our team is delighted with our new colleague MAIA. With her help, we are able to manage highly complex and extensive customer requirements more quickly, identify critical details at an earlier stage of our projects and thus increase the quality of our work."
“MAIA provides me with reliable support for legal assessments at administrative level: a real step forward when used in a structured way!”
"Before: digging through documents, asking around, hoping someone knows the answer. Now: just ask MAIA, done."
"In M&A, there's no time for endless searching. MAIA gets us straight to the right information, fast and reliable."
"With MAIA, we deploy our knowledge strategically while ensuring that our core values as a medium-sized company - highest quality and data security - are consistently maintained."
Häufige Fragen
No. Updates, support, and new features are included in the scope of services. Within the Enterprise package, customized training services may be charged separately. Beyond that, no additional costs are incurred in most cases; however, depending on the project, there may occasionally be implementation-related expenses.
See MAIA’s capabilities for yourself! We offer the opportunity to run a PoC (proof of concept), allowing you and your team to test MAIA in practice. Get in touch with us for a no-obligation introduction—we’ll work together to find the best solution for your requirements.
Yes, we of course support you and your team throughout the implementation of MAIA. You will be assigned a dedicated Customer Success Manager, receive tailored workshops, and benefit from ongoing support. We assist not only with the technical implementation but also with developing your AI strategy and ensuring optimal use in your day-to-day operations.
MAIA significantly reduces the time required to get up to speed on complex subjects. Instead of spending months studying documentation, team members can ask relevant questions directly and receive precise answers instantly—drawn from company knowledge and customer documents. This accelerates knowledge transfer and, above all, relieves the workload on colleagues.
MAIA was developed specifically for the requirements of industrial companies, particularly those operating with individual project business. Companies in mechanical engineering, medical technology, engineering, and the manufacturing of complex hardware products benefit most from what MAIA has to offer.
Within these organisations, MAIA supports the daily work of project management, sales, product management, engineering, technical support teams, and researchers — wherever technical documents play a central role in getting the job done.
"Your data stays in Europe - without compromises. MAIA is fully GDPR-compliant and works exclusively with European servers. Our infrastructure meets the highest security standards, and our application is continuously reviewed by experts. Unlike with US providers, you have the certainty with us: Your data will never be used to train the AI or shared with third parties. Every document, every analysis, and every interaction stays within your protected company environment.
With our 'Log-in & Go' principle you're ready to go in just a few minutes. Our Customer Success Team supports you with implementation, trains your employees, and serves as your dedicated contact. You receive not only technical setup but also strategic consulting for optimal integration into your workflows.
MAIA processes all common document formats used in your organisation: from Word documents (DOCX) and images (PNG, JPEG, WebP, static GIFs) to PDFs, technical documentation (CSV, TXT) and product data sheets. Confluence pages and SharePoint documents can also be seamlessly integrated.
MAIA was built from the ground up for industrial mid-sized companies — and that is precisely what sets it apart from generic AI tools like ChatGPT or Microsoft Copilot.
While ChatGPT and Copilot are designed for general language understanding, MAIA is industry-specific and built to actively preserve and leverage the experiential knowledge of your workforce. A further key distinction lies in reliability: MAIA is designed to respond without hallucinations, something that matters greatly in technical and safety-critical contexts.
Added to this are aspects particularly relevant for companies in the DACH region: MAIA is fully DSGVO-compliant, runs on EU servers, and is developed in Germany and Switzerland. Unlike the large American platforms, MAIA is also independent of any single AI language model, making it future-proof as the AI landscape continues to evolve.
Finally, MAIA stands out with personal onboarding and a dedicated Customer Success Manager — something ChatGPT and Copilot simply do not offer. In short: MAIA solves what generic tools cannot.
MAIA is the AI assistant built specifically for industrial companies. It understands technical documents, project experience and internal knowledge — delivering precise answers in seconds to questions that would otherwise take hours to track down.
Unlike a traditional DMS, knowledge base or ERP system, MAIA is a tool you use directly in your day-to-day project work: you ask your technical question, MAIA analyses the relevant information across your documents, and gives you the right answer immediately.
Beyond that, MAIA learns continuously. It captures new knowledge from daily use, retains important insights, and makes implicit team knowledge accessible to everyone in the organisation — ensuring that valuable experience is never lost, but always available to those who need it.